How to Write an Offer Letter Acceptance Mail (With Example)

How to Write an Offer Letter Acceptance Mail (With Example)

A job offer acceptance dispatch formally conveys your acceptance of the job to the employer. It expresses your gratefulness and ensures that you’re clear about the terms and conditions of the offer. Writing a job offer acceptance dispatch involves reviewing the offer, drafting your response and subscribing it. In this composition, we explain how to write an emotional offer letter acceptance dispatch and what to include in it. 

What’s an offer letter acceptance dispatch? 

An offer letter acceptance dispatch is a formal dispatch that you shoot to your future employer to communicate your acceptance of the job. After your final job interview, if the employer decides to move ahead with your selection, they first let you know through an informal dispatch or phone call. Coming follows the HR round, in which you negotiate your payment, joining date and other terms and conditions of employment. 

On successful conclusion of the HR round, the employer sends you an offer letter, which officially communicates their amenability to hire you for the given position. This offer letter generally includes the job title, launch date, part and liabilities, compensation structure and other terms and benefits of the position. 

When you admit an offer letter and make up your mind to join the new organisation, you should communicate your decision to the employer. The dispatch through which you convey your decision to accept the job offered to you is called an offer letter acceptance dispatch. This dispatch frequently becomes a part of your hand records, so your employer may organise it with other sanctioned documents related to you for future reference. 

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When to write an offer letter acceptance dispatch 

Unless the offer letter specifically asks you to do so, it’s generally not obligatory to shoot an offer letter acceptance dispatch. Still, it’s judicious to shoot one, since it can produce a positive print on your new employer. It also lets the employer know that you have reviewed the terms of the offer and accepted them. 

Occasionally, you may want to negotiate the joining date or some element of the pay package before accepting the offer. In similar cases, you should ask the employer to shoot a revised offer letter before transferring your final acceptance. 

What to include in an offer letter acceptance dispatch 

You should cover the following aspects in your offer letter acceptance dispatch 

  • Your enthusiasm to join the company 
  •  The full job title of the position 
  •  Thanks to the employer for giving you an occasion to serve the company 
  •  A formal statement that you accept the offer 
  • A evidence that you’ll be reporting to work on the stated joining date 
  •  Any other details the employer asks you to in the offer letter 

 How to write an offer letter acceptance dispatch 

Use the following way to write a professional job acceptance dispatch to impress your employer 

1. Review your job offer 

Read your job offer carefully.However, compare them and decide which bone you would like to accept, If you have further than one offer with you. Consider all aspects of the offer similar as shift timings, pay package, paid leaves, whether it involves trip and soon.However, bandy it with your family or take a alternate opinion on your conclusion, If needed. 

Still, be sure to respond before it expires, If your job offer has a deadline for acceptance. It’s always better to respond as beforehand as possible.However, if you’re on a holiday or are down with fever), be sure to inform the employer, If you suppose it would take you some time to review the offer (for illustration. 

Read further Tips for Politely Rejecting a Job Offer (With Exemplifications) 

2. Start drafting your dispatch 

Once you have decided to accept the offer, make a note of the specific conditions outlined in the offer letter. Keep these conditions in mind while drafting your acceptance dispatch. Insure that your response is clear and terse and includes all the essential details. Use professional and polite language. 

3. Write a terse subject line 

Still, you can reply to the same dispatch to convey your acceptance, If you have entered your job offer through dispatch. You shouldn’t edit the subject line in similar cases. Still, if you’re writing an dispatch in response to an offer letter entered on paper, draft a clear subject line that lets the employer know at a regard what the dispatch is about. It can be commodity like (Job Title) – Job Offer Acceptance – (Your Name). 

4. Address your dispatch to the right person 

Still, address your dispatch to that person, If your offer letter names a specific person to communicate. In all other cases, you should address the person who inked the cover letter, which is generally someone from the HR department.However, you should address your dispatch to the person subscribing the offer letter, If your offer letter doesn’t include a cover letter or the name of the contact person. 

5. Express gratefulness 

Thank the employer for offering you the job. Express your enthusiasm for taking up the new part. You can also include a judgment or two about why you’re agitated about this occasion, for case, if the position gives you a chance to give back to the community or allows you to use the chops you have developed over a period of time. 

6. Make a formal statement of acceptance 

Include a formal statement that you accept the offered position and agree to the terms of employment listed in the offer letter. Be sure to include the job title in your statement. You can also make specific citation of some of the important terms like compensation and launch date. 

7. Conclude and subscribe 

Conclude your dispatch with well-conditioned wishes and a ending salutation, similar as‘Yours unfeignedly or‘ Stylish respects.’ Add your complete name incontinently below that. Your name will serve the purpose of a hand in an dispatch. You should also include your contact details like mobile number and dispatch in the end. 

8. Format your dispatch 

Format your dispatch to give it a professional look. You can use bold and italic textbook to format your dispatch. Still, avoid using various sources, since that can make it look informal and unskillful. 

9. Proofread it 

Read audibly the draft to yourself. Fix the typos, grammatical crimes and readability issues you come through. Double- check the name of the person being addressed, job title, joining date and other details for any implicit crimes. 

Tips for writing a good offer acceptance dispatch 

Then are some useful tips for writing an emotional offer acceptance dispatch 

  •  Use formal and professional language. 
  •  Keep the dispatch detail and terse. 
  • Express your gratefulness towards the employer for offering you the job. 
  •  Demonstrate your commitment and excitement for the job to assure the employer that they made the right decision in hiring you. 

Job acceptance dispatch template 

Then’s a simple template you can follow for drafting your job acceptance dispatch 

Subject line( Job Title) – Job Offer Acceptance – (Your Name) 

Dear ( Name of the philanthropist), 

( Judgment pertaining to the offer letter) 

( Judgment thanking the employer for offering you the job) 

( Formal statement of acceptance) 

( Evidence of launch date, payment and other terms) 

( Concluding statement) 

Yours unfeignedly, 

( Your name) 

(Your mobile number) 

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Job acceptance dispatch sample
You can write a job acceptance dispatch in your own unique style as long as you stick to the generally accepted format of a professional dispatch. Then’s a sample dispatch to help you get started 

‘Subject line Marketing Dispatches Director – Job Offer Acceptance – Anil Verma 

Dear Shri Anirudh Prasad Ji, 

This is with reference to your job offer letter dated 15 September 2020. I appreciate your offering me the position of Marketing Dispatches Manager in your reputed organisation. I’m extremely pleased to accept this offer and look forward to joining the company on 5 October 2020. 

As mentioned in the offer letter, my CTC will beRs./-per time. I understand that the company will cover the cost of my family health insurance plan and periodic family holiday. 

Feel free to reach me on XXXXXXXXXX should you bear any fresh information. 

Thank you again for giving me the occasion to be a part of your platoon. 

Yours unfeignedly, 
Anil Verma’


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